Adobe Connect: Getting Started for Instructors

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Adobe Connect is a web conferencing software program that is based in a web browser. It works best when you are using the Mozilla Firefox Browser, a headset or headphones, a good internet connection, and after you have completed the Audio Setup Wizard from within the meeting. Also, please complete the Adobe Connect Test to make sure your computer is ready for the meeting. Your computer may need the Adobe Connect Add-in It is recommended all faculty interested in hosting Adobe Connect meetings complete the Lynda Adobe Connect Essential Training.  This is free to all Pellissippi faculty and staff.  Here are the steps to creating your free Lynda.com profile. Need resources for your students? Check out Getting Started for Students and Participants Help Guide

Features of Adobe Connect

  • Custom URL names for meetings
  • Manage Access to meeting to ensure correct participation
  • Record meetings
  • Customizable layouts, and ability to turn on or off meeting Pods
  • Setup chats, share files, share weblink, see video of participants, monitor attendees , create polls and Q & A
  • Enable or disable microphones and webcams as needed
  • Share your screen to participants with options to share desktop, applications, or windows. (Be considerate of what you share, participants can have access to viewing your email if it’s being shared)
  • Share documents like PowerPoints, share a Whiteboard, or even draw on documents
  • Access from tablets or smart phones (some limitations on available tools)

Testing Your Equipment

Adobe Connect Test

Microphone Test

Web Cam Test

Creating an Adobe Connect Account

To become a host for an  Adobe Connect meeting, users will need to contact ETS to setup an account.  Adobe Connect does not use your Pellissippi client account.  ETS will create an account for you.  Once an account is created, login with the given account, change your password, and setup your first meeting.

Setup a Meeting as a Host

Faculty can create Adobe Connect meetings by going to https://pellissippi.adobeconnect.com and login in using your Username and Password.

Username and Password

In the Home tab, select Create New Meeting

meetingsetup

Give you meeting a name and a custom URL.  Finally, select the type of access you want for the meeting.  Guests will enter the meeting as guests using the URL.  They are in participant status.  If you want to promote a guest to presenter level, you can change guest status in the meeting.

meeting-information2

Meeting User Roles

There are 3 user roles in an Adobe Connect meeting: host, presenter, and participants. The role determines the capabilities for sharing, and other activities in an Adobe Connect Meeting.

Host

A host is the creator of a meeting. By default, all faculty with account have the role of host in a meeting. A host can:

  • Set up/manage a meeting
  • Share content and screen
  • Manage content/layouts
  • Manage users
  • Manage breakout rooms
  • Record the meeting
  • Manage meeting recordings

Presenter

Guest speakers or students can be promoted by a host in a meeting room to have the presenter role. A presenter can:

  • Share content from local computer
  • Share screen
  • Present with audio and video

Participant

By default, all students have the participant role. A participant can:

  • View content the presenter or host is sharing
  • Perform tasks allowed by the host

Adobe Connect Layout

Host Controls

As the host of a meeting, you have a greater selection of controls.  A host can control the layout of the meeting, what pods to have available or unavailable, and adjust participant’s available tools including video and microphone.

meeting-controls

meeting-controls

  • Manage Access and Entry for  guests
  • Control full range of meeting preferences
  • Record Meeting
  • Use a presenter only area for presenter notes
  • Switch to full screen
  • End meeting

layout-controls

  • Create a custom layout of pods or select predesigned layouts.
  • Choose pre-designed layouts for Sharing, Discussions, or Collaboration

pods-controls

  • Customize your meeting layout by turning on specific pods you need or turning off pods you don’t need.
  • Use Chat Pod to allow students to write a response or ask a question for everyone to see without interrupting your discussion.
  • If you want to use a Q & A pod instead of the Chat pod, students can post questions for you to address after your discussion or lecture.
  • Consider using the Poll Pod to ask your students a multiple choice question, multiple answer, or short answer to generate response data.

audio-controls

  • Enable or disable microphone rights for all participants.  If you have a large number of participants, background noise can effect the quality of your meeting.  Disable the microphone to limit extra noises or interruptions.  You can individually give microphone access from the Attendees pod.
  • Sometimes, hosts would allow only one speaker to use the microphone at a time to avoid overlapping conversations or audio disturbance by choosing Audio > Enable Single Speaker Mode. Once the “Single Speaker Mode” is enabled, an asterisk appears next to the microphone button, and only one speaker is able to broadcast the audio until the current speaker clicks the button again.
  • Set audio defaults for your meeting using the Audio Conference Settings.

Presenter Controls

presenter-controls

When you are listed as a presenter, your meeting controls are limited.  You do not have access to layouts, pods, or audio controls.

Sharing Content

Sharing Content Option in Adobe Connect

In Adobe Connect, Hosts and Presenter use the Share pod to display content to attendees. By default, the Share pod is displayed in a meeting. The following type of content could be shared in the Share pod.

  • Selected items on your computer screen, including windows, open applications, or the entire desktop.
  • A document, such as .ppt, .pptx, .flv, .swf, .pdf, .gif, .jpg, .png, .mp3, .html, .mp4, .f4v.
  • A whiteboard

Sharing a PowerPoint Presentation

  1. From the Share pod on the screen, click the downsize arrow to the right of the Share my Screen and then select Share Document from the drop down list.
  2. The Select Document to Share dialog box is displayed.
  3. Click the Browse My Computer button and then navigate to your local drive.
  4. Select the .ppt or .pptx file to open it in Adobe Connect Share pod.
  5. To stop sharing, click the Stop Sharing button on the top.

Sharing your Screen in an Adobe Meeting

Using the Share pod, a host or presenter can share anything on your computer screen. When you share your screen, actions you take in the shared region are visible to all participants in the meeting. Participants follow the progress of your cursor as you move it across your screen. The Share pod can be opened in full screen mode for all attendees for a better viewing experience.

  1. From Share pod, choose Share My Screen (If the Share pod is not open, choose Pods menu then Share > Share New Share.)
  2. Select a Screen sharing option. There are 3 options: Desktop; Applications or Windows.
    • Desktop: Shares the contents of your desktop. This is the easiest way to share your screen, yet, it requires lots of bandwidth.
    • Windows: You can choose to share one or more windows that are open and running on your computer.
    • Applications: You can choose to shares an application and all its related windows that are open and running on your computer.
  1. To make the attendees watch the shared content in full screen mode, select Make Share Pod Full Screen for Attendees, at the bottom of the Start Sharing Screen window.
  2. Click the Share button at the bottom of the Start Screen Sharing window to begin sharing.

Best Practices with Screen Sharing

  • Before start sharing, please close all windows or applications you are currently running and do not wish to share.
  • Please avoid extended Screen Sharing. Limit the length to 30 minutes at a maximum. If you need to share your screen for more than half an hour, stop and restart the Screen Sharing.
  • Because Screen Sharing takes lots of bandwidth, use the Screen Sharing feature when the content could not be shared in any other ways. Please avoid sharing PowerPoint Presentation using the Screen Share feature. PowerPoint presentation should be uploaded to Share pod and share in that way.
  • Go slowly and pause frequently to allow the image to transfer completely to participants’ computers.
  • Ask participants to switch to Full Screen mode for better viewing.

Using the Document Camera in the Classroom

  • You can use the document camera in the classroom if the camera is plugged into the computer and you have installed the software that goes with it.
  • Most of the classrooms have a WolfVision Doc Camera.  You can use the following link to download the software.  Click the “Software” tab and choose download icon next to the vSolution Link for Windows.
  • https://www.wolfvision.com/vsolution/index.php/us/support/downloads

Or you can use the iPevo Presenter program with the iPevo camera if you’ve checked one out at ETS For a more in-depth training,  It is recommended all faculty interested in hosting Adobe Connect meetings complete the Lynda Adobe Connect Essential Training.