How to set Out of Office Messages

*Quick Links to help on this page*

Outlook for Windows

  1. Select File > Automatic Replies.
  2. In the Automatic Replies box, select Send automatic replies.
    Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you’ll need to turn off automatic replies manually.
  3. On the Inside My Organization tab, type the response that you want to send to colleagues while you are out of the office.
    Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only.
  4. Select OK to save your settings.

Outlook for Mac

  1. Go to the Mail view in Outlook.
  2. On the Tools tab, click Out of Office.
  3. In the Autoreply Settings box select the account on the left you want to set up the out of office reply, check the Send automatic replies for account “X” box (where “X” is the account you’d like to send out of office replies from).
  4. Under Reply once to each sender with, enter your automatic reply.
  5. To set the start and end dates, select the Only send replies during this time period check box, and enter the start and end dates and times.
    Note: When you check this box and set start and end dates and times, your out of office replies will turn off automatically when the end date and time occurs.
  6. To set options for replying to people outside your organization, check the Also send replies to senders outside my organization box, select Send to all external senders, and under Reply once to each external sender with, enter your automatic reply.
  7. Click OK.


  1. Sign into Webmail.
  2. At the top of the page, select the Settings gear.
  3. Type Automatic Replies in the Search box.
  4. Select Automatic Replies from the results list.
  5. Select the Turn on automatic replies button.
  6. Customize your automatic reply time range, message, and settings.
  7. Choose Save.