Saving recordings of Microsoft Teams meetings

Microsoft Teams has a new method (as of August 2, 2021) for saving meeting recordings as a result of a new version of the video service, Microsoft Stream. This new method stores Teams Meeting recordings on Microsoft OneDrive for Business and SharePoint in Microsoft 365.

Note: The earlier version of Microsoft’s video service, Stream, will now be known as Stream (Classic) and the new version will be called Stream (on SharePoint).

THERE ARE MAJOR CHANGES IN HOW RECORDINGS ARE HANDLED IF SCHEDULED IN A TEAM CHANNEL OR NOT

For an overview of the changes and the different types of meetings in Teams, review the video below or read more about scheduling meetings in Teams.

A major difference is if you schedule a meeting in a channel or not. The behavior of this new recording changes depending on this decision.

Where will MS Teams meeting recordings be stored from now on?

If the Teams meeting was created and linked to a Channel, the recording is stored in the Teams site documentation library (Files) in a folder named Recordings.

  • Example: Teams name – Channel name/Documents/Recordings

Channel Recording

For instructors and others who are frequently sharing a recording with a team, it might make more sense to link your meeting to a team channel since the recording will be much easier to find for the entire group. How to schedule a meeting in a channel

If the Teams meeting is not linked to a channel, the meeting recordings will be stored in a folder named Recordings at the top level of the OneDrive for Business belonging to the person who started the meeting recording.

  • Example: recorder’s OneDrive for Business/Recordings

Note for instructors

Since any participant can start the recording, the recording file could potentially end up in the account of any participant of your meeting.

Who has the permissions to view the meeting recording?

  • For Teams Meetings that are linked to a Channel, permissions are inherited from the owners and members list in the channel.
  • For meetings not linked to a channel, all meeting invitees (participants), except for external users (guests), will automatically get a personally shared link.
    External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.

What about Live Captions or Transcripts?

Both Captions & Transcripts must be turned on/off by the meeting organizer. 

  • Live Captions are not saved after the meeting ends.
  • Transcripts are saved after the meeting as a separate document and can be viewed by all participants.

What about closed captioning of the video?

When meetings were saved to Stream (Classic), captions were auto-generated by the Stream platform. This is changing. Transcript files will be available but if you need captions, you will probably want to download your video file FROM OneDrive and then upload the file TO your Stream account to allow Stream to generate the caption file. Contact the HelpDesk for assistance, if needed.