Curriculog Training

Table Of Contents

For CDC Members

How to Edit a Proposal

Use the steps below, view the video, or download this visual PDF guide on using Curriculog for CDC members.

  1. Login to Curriculog. First, make sure you are in the Proposals Module by clicking “Proposals” tab located in the gray toolbar at the very top of the page on the left. Proposals awaiting a decision from you will be listed in the “My Tasks” tab which can be found in the blue toolbar just underneath the gray one. This tab will display by default when logging into Curriculog.
  2. When you hover over a proposal, several icons will appear giving you options for interacting with the Proposal. Descriptions of each icon can be found above the icon when you hover over it.
  3. To make a decision or interact with the proposal, select the View Proposal. The page will open to two columns. On the left, you will see the full proposal (also formally known as the New Course Form). On the right, you will see the Proposal Toolbox which has a series of icons are across a blue toolbar. The icons allow you to change tabs/views in Curriculog.  The default view when you open the page will be the “Discussion” tab which is indicated by the commenticon. On this tab, you will be able to see the “User Tracking” section and the “Comments” section.
  4. To review changes or edits to full proposal (formally the New Course Form) in the left column, you must change the dropdown on the right column under “User Tracking.” The default view will be labeled ‘Show Current’, which will be the current version of the proposal with all modifications. You can use the drop-down menu just under the “User Tracking” heading, and you’ll find the options for “Show original” and “Show current with markup.” If you select “Show Original”, you will see the proposal in the state it was at launch as the originator submitted it. If you select “Show current with Markup”, you will see the original proposal with the changes layered over it and highlighted in different colors to indicate each user who made the changes. If you hover over the changes, you’ll see a time and date stamp as well as the user’s name.
  5. Once you have selected “Show current with Markup,” a second drop-down menu will appear that allows you to select which users edits you would like to see. The default will be to show all edits by all users – but if you select the menu, you can choose on a step by step basis, to remove a user at any time to see the proposal before and after their edits were added.
  6. Comments will appear in the “Comments” section below the “User Tracking” section, although your ability to see them will vary based on the transparency set by the administrator. If the permissions on the current step allow for it, you may reply to any existing comments or add new ones using the available links.
  7. After reviewing the full proposal, you will want to download any attached documents such as Master Syllabi. Locate the row of icons in the blue toolbar in the Proposal Toolbox on the right. Click on the “Files” files  icon. Under the “Attached Files” section, you can click on the documents to download them. Review the documents for any concerns that will need to be raised during committee discussion. Visit the Curriculum website to review information regarding the requirements for a Master Syllabus.
  8. If you look in the very upper right, you will see a series of colorful circles with checkmarks. These “Status icons” indicate the status of the proposal. You may view the status of a proposal by hovering over the “Status icons.” Each circle indicates a step in the proposal. Hovering over a circle indicates the name of the step and the decision made on that step.

Video: How to edit a proposal

For Faculty

How to Propose Course Changes

Use the steps below, view the video, or download this visual PDF guide on how to propose course changes.

  1. Visit the Curriculum website at http://www.pstcc.edu/curriculum. Under “Curriculum Change Resources,” you will see the CDC New Course Checklist and the Master Syllabus Template and Instructions. At the top of the list, click the link to Curriculog.
  2. Log in with your Pellissippi credentials (username only).
  3. At the very top of the page in the gray tool bar, make sure you are on the “Proposals” tab. Lower in the blue tool bar, click “New Proposal.”
  4. A list will populate with all the possible proposal forms. You will see a “Course Change Form” for the appropriate catalog year.
  5. Proposed course changes can be for one of the following: Title Change, Description Change, Addition of Prerequisite(s)/Corequisite(s), Prerequisite/Corequisite reduction(s), Lecture/Lab Distribution, and Reactivation.
  6. When you move your cursor/mouse over the “Course Change Form,” two icons will appear on the right-side. One will allow you to “Preview Form” and the other will allow you to “Start Proposal.”
    • “Preview Form” will give you a list of all the necessary steps for approval, as will the proposal itself.
    • Click “Start Proposal.” Read all the initial instructions before beginning. The right-hand side will outline all the approval steps for the proposal.

In the **Read before you begin** you will be asked to turn on help text and to import curriculum data. 

  1. In the light blue bar, at the top left, you will see an arrow arrow pointing down. A popup box will open instructing you to select an external system from which you would like to import curriculum data. Choose the one option available to you, the catalog highlighted.
  2. Another popup box appears. You can search all courses or add a filter.  Adding a filter like Prefix will limit your search and save time.  Add the prefix rubric, such as CRMJ, into the Prefix box. Choose “Search Available Curriculum.” You will scroll down to see results.  Choose the course you wish to change.
  3. Another popup box appears. Scroll down to the bottom of this box and choose “Import This Item.”
  4. The popup boxes will go away and the form you started will be populated with current catalog information.
  5. Next click the Type of Change(s) you would like to propose, then fill out the Department, Prefix, Number, Course Title, and Course Description sections.
  6. The page is broken up into sections. You can see a gray header at the top of each section. The top section is labeled “General Catalog Information.” Each section below this “General Catalog Information” section will correspond to the Type of Change you are requesting. Only fill out the sections relevant to the change you want to make to the course.
  7. Please note that under “Addition of Prerequisite(s)/ or Corequisite(s),” you will see special instructions indicating what type of evidence will be needed to justify the addition of a prerequisite or corequisite for a course.
    • If you do not have the required evidence, save your form by clicking “Save All Changes” at the bottom of the page and return later.
  8. The Attachment section is second to last section. Please attach any necessary files for your request in this section. Also, please run an “Impact Report” before submission. To run the report:
    • Scroll back up to the top. In the blue tool bar on the left, select this icon notebook icon to create an “Impact Report.”
    • The “Impact Report” will appear in a pop-up window. Click on the current catalog and “Generate Report.” Copy the text from the pop-up window and paste it into the field for “Impact Report.”
  9. In the Administrative section, enter the CIPC Codes which can be found on the Curriculum website.
  10. Scroll back up to the top of your proposal, and click the play button iconicon in the blue tool bar in the top-left to “Validate and Launch Proposal.”
  11. If there are any errors or missing information, Curriculog will prompt you to fix them before launching.
  12. If there are no issues, you will see an option to “Launch Proposal” or “Cancel.” Click “Launch Proposal.”
  13. Once you have launched your proposal, return to the “Proposals” page in Curriculog. Click “My Proposals” in the blue tool bar to review your submission.
  14. When scrolling over your proposal, you will see icons for “View Summary,” “Edit Proposal,” “Send Message about Proposal,” “Watch Proposal,” and a circle for “My Decision.” You can use these functions to discuss your proposal, make changes, or move the proposal on to the next stage.
  15. If you are satisfied with your proposal and wish to move it on the next stage (your Dean’s approval), you will have to approve it first.
    • Click “My Proposals” in the blue tool bar to see your proposal.
    • Hover over your proposal, and you will see box on the left-hand side. Check the box.
    • Above the proposal, you will see an icon that looks like a check mark in a circle with “Approve Selected.” Click it, and your proposal will move on to the next step for approval.
  16. You can check the status of any of your proposals in Curriculog by going to “My Proposals.” Hover over the proposal until it highlights in blue and select the last icon that looks like a circle. Your proposal summary will pop out on the right-hand side. If you scroll down, under the “Workflow Status” section, you will see the current steps and any comments on the proposal.

Video: How to Propose Course Changes

How to Propose a Course Deactivation

Use the steps below, view the video, or download this visual PDF guide on how to propose course changes.

  1. Visit the Curriculum website at http://www.pstcc.edu/curriculum. Under “Curriculum Change Resources,” you will see the CDC New Course Checklist and the Master Syllabus Template and Instructions. At the top of the list, click the link to Curriculog.
  2. Log in with your Pellissippi credentials (username only).
  3. At the very top of the page in the gray tool bar, make sure you are on the “Proposals” tab. Lower in the blue tool bar, click “New Proposal.”
  4. A list will populate with all the possible proposal forms. You will see a “Course Deactivation Form” for the appropriate catalog year.
  5. When you move your cursor/mouse over the “Course Deactivation Form,” two icons will appear on the right-side. One will allow you to “Preview Form” and the other will allow you to “Start Proposal.”
    • “Preview Form” will give you a list of all the necessary steps for approval, as will the proposal itself.
    • Click “Start Proposal.” Read all the initial instructions before beginning. The right-hand side will outline all the approval steps for the proposal.
  1. By clicking the arrow icon arrow pointing down in the top-left, you can import all the necessary information from the current catalog.
  2. A pop-up window will appear, and you will select the current catalog for your search/import.
  3. Beneath “Filter Courses,” you will find a drop-down menu. Select a filter and then type into the box that appears above “Add Another Filter.” This will make searching much easier. (Consider choosing “Prefix” for the easiest option.). Once you have typed in your Prefix, select “Search Available Curriculum.” A list of courses will appear below. Select the course.
  4. Once you select the course, another window will open with a list of catalog information. Scroll to the bottom of the pop-up window and click “Import This Item.” All fields relating to course information should now be filled in on the proposal.
  5. If importing the information from the catalog doesn’t work, you can simply copy this information from the current catalog or the Master Syllabi for the course.
  6. On the left, you will see sections that have labels in gray tool bars. Under the “Deactivation” section, select the answer to both questions.
  7. Scroll down to the “Rationale for Change(s)” section and type or paste your rational for change(s) into the textbox.
  8. Next, you will need to run an “Impact Report.” Scroll back up to the top blue tool bar and select the notebook icon icon at the top-left to create an “Impact Report.”
  9. The “Impact Report” will appear in a pop-up window. Click on the current catalog and click “Generate Report.” Copy the text in the window. Go back to your original page and paste it into the textbox for “Impact Report.”
  10. In the Administrative section, enter the CIPC Codes which can be found on the Curriculum website.
  11. Click “Save all Changes” at the bottom of the proposal.
  12. Scroll back up to the top of your proposal and click the play button iconicon at the top-left to “Validate and Launch Proposal.”
  13. If there are any errors or missing information, Curriculog will prompt you to fix them before launching.
  14. If there are no issues, you will see an option to “Launch Proposal” or “Cancel.” Click “Launch Proposal.”
  15. Once you have launched your proposal, return to the “Proposals” page in Curriculog. Click “My Proposals” in the blue tool bar to review your submission.
  16. When scrolling over your proposal, you will see icons for “View Summary,” “Edit Proposal,” “Send Message about Proposal,” “Watch Proposal,” and a circle for “My Decision.” You can use these functions to discuss your proposal, make changes, or move the proposal on to the next stage.
  17. If you are satisfied with your proposal and wish to move it on the next stage (your Dean’s approval), you will have to approve it first.
    • Click “My Proposals” in the blue tool bar to see your proposal.
    • Hover over your proposal, and you will see box on the left-hand side. Check the box.
    • Above the proposal, you will see an icon that looks like a check mark in a circle with “Approve Selected.” Click it, and your proposal will move on to the next step for approval.
  18. Above the proposal, you will see a check mark in a circle with “Approve Selected.” Click it, and your proposal will move on to the next step for approval.
  19. You can check the status of any of your proposals in Curriculog by going to “My Proposals.” Hover over the proposal until it highlights in blue and select the last icon that looks like a circle. Your proposal summary will pop out on the right-hand side. If you scroll down, under the “Workflow Status” section, you will see the current steps and any comments on the proposal.

Video: How to Propose a Course Deactivation

How to Propose a New Course

Use the steps below, view the video, or download this visual PDF guide on how to propose course changes.

  1. Visit the Curriculum website at http://www.pstcc.edu/curriculum. Under “Curriculum Change Resources,” you will see the CDC New Course Checklist and the Master Syllabus Template and Instructions. At the top of the list, click the link to Curriculog.
  2. Log in with your Pellissippi credentials (username only).
  3. At the very top of the page in the gray tool bar, make sure you are on the “Proposals” tab. Lower in the blue tool bar, click “New Proposal.”
  4. A list will populate with all the possible proposal forms. You will see a “New Course Form” for the appropriate catalog year.
  5. When you move your cursor/mouse over it, two icons will appear on the right-side. One will allow you to “Preview Form” and the other will allow you to “Start Proposal.”
    • “Preview Form” will give you a list of all the necessary steps for approval, as will the proposal itself.
    • Click “Start Proposal.” Read all the initial instructions before beginning. The right-hand side will outline all the approval steps for the proposal.
  6. Begin filling out each section: Department, Prefix, Number, Course Title, Course Description, Course Type, Prerequisites (if any), Corequisites (if any), Repeatability (if applicable), Grade Type, Lecture/Lab Distribution, Learning Support, State-Wide Alignment, and the Rationale for Change(s).
    • Be sure to indicate whether the course is replacing an existing course and what (if any) course it will replace.
    • Be as detailed in your rationale as possible, explaining how the course differs from others and how it aligns with Program or General Education Outcomes.
    • Attach the CDC Checklist, the Master Syllabus, and any other files. (You can find the CDC Checklist and a Master Syllabus Template on the Curriculum website under “Curriculum Change Resources.”
  7. CIPC Codes can also be found on the Curriculum website.
  8. When you have finished filling out your form and attaching the relevant files, click “Save All Changes” at the bottom of the page.
  9. Attach the CDC Checklist, the Master Syllabus, and any other files. (You can find the CDC Checklist and a Master Syllabus Template on the Curriculum website under “Curriculum Change Resources.” To attach any necessary files, scroll up to the top of the page. On the right-hand side, you will see your proposal toolbox. In the proposal toolbox, click on the files icon files and you will be able to choose files from your computer to upload and attach to the proposal.
  10. Scroll back up to the top of your proposal and click the play button iconicon in the blue tool bar in the top-left to “Validate and Launch Proposal.”
  11. If there are any errors or missing information, Curriculog will prompt you to fix them before launching. If there are no issues, you will see an option to “Launch Proposal” or “Cancel.” Click “Launch Proposal.”
  12. Once you have launched your proposal, return to the “Proposals” page in Curriculog. Click “My Tasks” in the blue tool bar to review your submission.
  13. When scrolling over your proposal, you will see icons for “View Summary,” “Edit Proposal,” “Send Message about Proposal,” “Watch Proposal,” and a circle for “My Decision.” You can use these functions to discuss your proposal, make changes, or move the proposal on to the next stage.
  14. If you are satisfied with your proposal and wish to move it on the next stage (your Dean’s approval), you will have to approve it first.
    • In the “My Tasks” section, hover over your proposal, and you will see box on the left-hand side. Check the box.
    • Above the proposal, you will see an icon that looks like a check mark in a circle with “Approve Selected.” Click it, and your proposal will move on to the next step for approval.
  15. You can check the status of any of your proposals in Curriculog by going to “My Proposals.” Hover over the proposal until it highlights in blue, and you will a series of circles indicating the steps of approval for your proposal. If you click on your proposal, a proposal summary will pop out on the right-hand side. If you scroll down, under the “Workflow Status” section, you will see the current steps and any comments on the proposal.

Video: How to Propose a New Course

New Program Form

Please contact Teresa Lopez and Judy Gosch to discuss New Programs.

Program Change Form

Please contact Teresa Lopez and Judy Gosch to discuss Program Changes.

Program Deactivation Form

Please contact Teresa Lopez and Judy Gosch to discuss Program Deactivation.