Creating an accessible training presentation at Pellissippi State

In all of your publicity, include this statement: “To request accommodations for a disability at this event or any campus event, call 865-539-7401 or email accommodations@pstcc.edu.”

Even if you included the statement above in your publicity, you never know who may be in your audience. Following these tips will help you reach everyone.

  • If you are presenting in Zoom,
    • make sure you turn on auto-captions. (When turned on, captions appear for all participants.)
    • inform participants how to magnify their view in Zoom (individual setting)
  • If you are presenting in Teams, make sure everyone knows how to turn on auto-captions (it’s an individual setting).
  • Ensure your presentation has good color contrast and the text is visible from the back of the room.
  • If you use PowerPoint, turn on auto-captions (unless you are in Zoom or Teams where auto-captions are already enabled).
    • Post your PowerPoint slides online, so those who can’t see them, can read them with their assistive technology. (This means your PowerPoint should be accessible.)
  • If you use any media, make sure it’s captioned.
  • We’ve all been told you shouldn’t read your slides, but you should reiterate the point made on the slide. That benefits people who have visual disabilities.
    • Try to avoid pointing to something and saying “click here, there” and instead use the names of the objects you are pointing to.
  • Don’t have any strobing or flashing lights in your presentation (including in videos). This could cause seizures in people with photosensitive seizure disorder.
  • If you’re asking participants to do anything physical (stand up, change seats, etc) make it optional or suggest an optional action that doesn’t require moving.
  • If you have paper handouts, also post those handouts online, so those who have print disabilities (blind, low vision, dyslexic) can read them with their assistive technology.
    • If you have your audience use printed materials during the presentation (and you can’t/haven’t posted digital versions), suggest audience members work together to prevent excluding those with print disabilities.