In all of your publicity, include this statement: “To request accommodations for a disability at this event or any campus event, call 865-539-7401 or email firstname.lastname@example.org.”
Even if you included the statement above in your publicity, you never know who may be in your audience. Following these tips will help you reach everyone.
- If you are presenting in Zoom,
- make sure you turn on auto-captions. (When turned on, captions appear for all participants.)
- inform participants how to magnify their view in Zoom (individual setting)
- If you are presenting in Teams, make sure everyone knows how to turn on auto-captions (it’s an individual setting).
- Ensure your presentation has good color contrast and the text is visible from the back of the room.
- If you use PowerPoint, turn on auto-captions (unless you are in Zoom or Teams where auto-captions are already enabled).
- Post your PowerPoint slides online, so those who can’t see them, can read them with their assistive technology. (This means your PowerPoint should be accessible.)
- If you use any media, make sure it’s captioned.
- We’ve all been told you shouldn’t read your slides, but you should reiterate the point made on the slide. That benefits people who have visual disabilities.
- Try to avoid pointing to something and saying “click here, there” and instead use the names of the objects you are pointing to.
- Don’t have any strobing or flashing lights in your presentation (including in videos). This could cause seizures in people with photosensitive seizure disorder.
- If you’re asking participants to do anything physical (stand up, change seats, etc) make it optional or suggest an optional action that doesn’t require moving.
- If you have paper handouts, also post those handouts online, so those who have print disabilities (blind, low vision, dyslexic) can read them with their assistive technology.
- If you have your audience use printed materials during the presentation (and you can’t/haven’t posted digital versions), suggest audience members work together to prevent excluding those with print disabilities.